Digital Photo Organizing in Madison, WI

Your photos are scattered across phones, laptops, drives, and cloud accounts. We pull them together, back them up properly, and — if you want — organize the whole collection so you can actually find things.

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Last updated: March 29, 2026

Why aren't your photos properly backed up?

The average person has photos on their current phone, their old phone (sitting in a drawer), a laptop, maybe an external drive from 2017, and at least one cloud account they're not sure is still syncing.

That's not a system. That's scattered.

If your phone breaks tomorrow, your laptop dies, or your free iCloud storage fills up and stops syncing — how much do you lose? If you're not sure, that's the problem.

Person overwhelmed carrying a stack of disorganized files and binders

What is the 3-2-1 backup rule for photos?

There's a simple framework used by photographers, archivists, and IT professionals to protect important files:

3
Copies Three total copies of your photos
2
Storage Types Two different types of storage
1
Offsite One copy stored safely offsite

Right now, most people have one copy of their photos — maybe — scattered across devices they half-remember. We change that.

Every package below is built around this rule. You pick the level that fits.

Easy as 3-2-1

Pick your level of protection. Every package gets your photos consolidated and backed up. The question is how far you want to go.

Ready. Backup Starter

$249
  • Consolidation from up to 3 digital sources into a clean folder structure
  • Up to 150GB total volume
  • One external hard drive with your full collection
  • Cloud backup setup to one provider of your choice (iCloud, Google Photos, etc.)
  • Originals stay on your devices as the third copy
  • Quick-start guide to keeping your backup current going forward
Result: Three copies. Two storage types. One offsite. A complete 3-2-1 backup — most people go from zero protection to full coverage in a single session.
Best for: You know your photos aren't backed up and it keeps you up at night. This fixes that, fast.
Get Ready →

Go. The Full Package

$100/hr
  • Everything in Set, plus full hands-on organizing
  • Keyword tagging so you can search by person, place, or event
  • Date and metadata correction for accurate timelines
  • Folder organization by year, event, or whatever makes sense for you
  • Near-duplicate curation (burst shots, similar angles, blurry versions)
  • Photo management app setup, multi-device sync, and maintenance plan
How it works: Free discovery call, then a collection assessment. You get a written estimate before any work begins. Already completed Ready or Set? You only pay for the organizing that's left.
Best for: You want this done right, once, and never think about it again. Or you've finished an earlier package and you're ready for the next step.
Let's Go →

What counts as a photo source?

A source is any single device or account where your photos currently live. One phone, one laptop, one external drive, one cloud account (iCloud, Google Photos, Dropbox), or one USB stick. Each counts as one source, regardless of how much is on it.

If you're not sure how many sources you have, we'll figure it out together on the discovery call. Most people have 3–5 and don't realize it.

Volume limits: Ready handles up to 150GB total. Set handles up to 1TB. If your collection is larger, we'll quote a custom addition during your discovery call.

What kind of external drives do you provide?

We provide reliable portable hard drives sized to your collection. They're yours to keep.

Drives are itemized separately at current retail cost — no markup. We'll confirm the exact cost before your project starts, so there are no surprises. Most clients' drives run $50–$80.

Already have a drive you'd prefer to use? That works too. We'll send you the specs to make sure it's the right fit.

Can I start with just a backup?

Not sure which package is right? Start with Ready. Your photos get backed up properly, and if you decide later that you want the full organizing treatment, everything's already consolidated — which means the Go work goes faster (and costs less) than starting from scratch.

Your free 30-minute discovery call is waiting.

Not sure where to start? That's exactly what the discovery call is for. We'll talk through what you have, what you need, and which package makes sense — with zero pressure and zero commitment.

100% free, no obligation In-person or phone/video Custom recommendation for your situation Serving Madison & Dane County
Book a Free Discovery Call →

Last updated: March 29, 2026

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